Job Description

Executive Assistant, NE PHILLY - ONSITE, $60,000–$70,000 – PERMANENT

Join a leading store fixture manufacturing company known for its craftsmanship, innovation, and commitment to operational excellence.

Executive Assistant – Responsibilities

• Provide high-level administrative support to the CEO, EVP, and HR Manager, including calendar management, travel coordination, and meeting preparation.
• Serve as a liaison between executive leadership and internal/external stakeholders with professionalism and discretion.
• Draft and prepare reports, presentations, memos, and other documents for leadership.
• Support project coordination efforts including meeting agendas, tracking follow-ups, and ensuring timely execution of action items.
• Assist the HR Manager with scheduling interviews, maintaining personnel files, coordinating employee events, and supporting onboarding and timecard review.
• Track missed punches, approvals, and corrections; maintain the PTO calendar across departments.
• Support documentation and communication related to safety meetings, plant walkthroughs, and continuous improvement initiatives.
• Handle sensitive information with discretion and maintain confidentiality at all times.

Executive Assistant – Requirements

• Proven experience as an Executive Assistant or in a similar role supporting multiple executives.
• Experience in a manufacturing or industrial setting preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); ERP experience is a plus.
• High level of integrity and discretion with confidential information.
• Adaptability and resourcefulness in a fast-paced, deadline-driven environment.

Schedule:

Onsite role, Monday through Friday, standard business hours.

Perks:

Work in a close-knit, fast-paced manufacturing environment with leadership visibility, competitive salary, and the opportunity to support both executive and HR functions.

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